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Chapter Awards Form and Annual Report

Home / Chapter Resources / Chapter Awards Form and Annual Report

Complete the following online form to submit your chapter awards form and annual report.

Deadline for submission is March 1, 2025.

Questions? Please contact Dale Regnier at [email protected] or (651) 290-6278.

ICRI 2024 Chapter Awards Form and Annual Report

Step 1 of 12 - Cover Page

0%

Chapter Name(Required)

Term President(s)(Required)

Please type the first and last name of any term Presidents in 2024.

Form Prepared by Name(Required)

First Last

Form Prepared by Email(Required)

Enter Email Confirm Email

Deadline for submission: March 1, 2025

The ICRI Chapter Awards program gives recognition to our chapters that, through their operations, programs and activities, display a dedication to excellence and a commitment to success. Completing these submission forms accomplish two goals for your chapter:

1. Provide a more thorough and useful annual report of the activities of your chapter.
2. Provide chapters a simple tool for self-assessment.

Do not view this document as merely a report form. Think of it as your “Roadmap to Success.” By reviewing your scores, you can easily pinpoint areas that may require more of your attention. It can also help you to identify the areas in which you excel. This can give you a clear picture of which programs are working, and which can improve.

Through partnering with the ICRI office and other chapters, we can use this information to strengthen not only your chapter, but every chapter. A strong chapter enhances the value of membership, elevates the local community and furthers the mission of the Institute.

The levels of recognition you can achieve through the ICRI Chapter Awards are: Chapter of the Year, Excellent Chapter and Outstanding Achievement.

Points

Point totals are based on the answers in the evaluation questions. There are 212 possible points in the 2024 Chapter Awards.

Award Distribution

Chapter awards distribution is as follows:

Chapter of the Year: Highest point total of all chapters.
Outstanding Chapter: 100 points or greater.
Excellent Chapter: 76 – 100 points.

Deadline

The deadline for submitting the 2024 Chapter Awards forms is March 1, 2025.

Chapter Annual Reports

Please note that although you are not required to complete the Chapter Awards forms, every chapter must complete and submit the 2024 Chapter Annual Report form no later than March 1, 2025. Failure to do so may result in your dues reimbursement checks being withheld.

The Chapter Annual Report Form consists of Attachment A - Financial Summary (Page 10), Attachment B - Meetings & Programs Summary (Page 11), and Attachment C – Chapter Board of Directors List (Page 12).

Please select an option below:(Required)

I will complete both the Chapter Awards Form and the Annual Report for my chapter.

I do not wish to participate in Chapter Awards. Please take me to the Chapter Annual Report.

Section One - Basic Requirements

This section will evaluate your performance in the four basic chapter operations:

• Solid membership.
• Stable finances.
• Regular meetings.
• Compliance with ICRI bylaws.

These operations represent the minimum activity level required of a chartered chapter.

Part I: Compliance with ICRI Bylaws

You must confirm each question in this section in order to qualify for an award.

Total possible points this section: 11

Evaluation Questions

1. Can you confirm that your chapter has an Employer Identification Number (EIN)?(Required)

No

Yes

Please enter your 9-digit Employer identification number (EIN) below.(Required)

Enter in this format: XX-XXXXXXX

2. Can you confirm the ICRI membership of 100% of your chapter members?(Required)

No

Yes

3. Can you confirm the filing of your annual report no later than March 1, 2025?(Required)

No

Yes

4. Are you using your updated Chapter logo digitally (website, communications, etc.) in all you do?(Required)

No

Yes

Part II: Membership

Total possible points this section: 26

General Information

Total chapter membership at the end of 2023(Required)

Total chapter membership at the end of 2024(Required)

Membership Breakdown(Required)

Breakdown of your total membership at the end of 2024 is as follows:

Contractors

Engineers

Suppliers

Educators/Students

Evaluation Questions

1. By how much did your total chapter membership increase between December 2023 and 2024?(Required)

no increase

<3%

3-5%

5-<10%

>10%

2. Do contractors account for 25-40% of your current membership?(Required)

no

25-29%

30-35%

36-40%

3. Do engineers account for 25-40% of your current membership?(Required)

no

25-29%

30-35%

36-40%

4. Do suppliers account for 25-40% of your current membership?(Required)

no

25-29%

30-35%

36-40%

5. How many member educators and students does your chapter have, compared to your total membership?(Required)

<2%

2-4%

≥5%

Part III: Finances

Please complete Section 3 of the 2024 Chapter Annual Report and Attachment A – Financial Summary.

Total possible points this section: 18

Evaluation Questions

1. Did your chapter show a net gain for the 2024 calendar year?(Required)

No

Yes

2. Did you prepare an annual budget for your chapter in 2024?(Required)

No

Yes

3. Did you submit a copy of your annual budget to the Chapter Relations Director in 2024?(Required)

No

Yes

4. Are your chapter’s reserves greater than 25% of your total expenses for 2024?(Required)

No

<5%

5-14%

15-24%

≥25%

Example: Your chapter had $5000 in total expenses for 2023 and $1500 in reserve funds. [1500/(25/100)(5000)] – 1 = 0.2 = 20% Answer is “d. 15-24%.”

NOTE: If your chapter hosted an ICRI Spring or Fall Convention, exclude all income and expenses related to hosting this event in your calculations.

Part IV: Meetings and Programs

Please complete Attachment B - Meetings & Programs Summary.

Total possible points this section: 49

1. How many general membership meetings did your chapter hold in 2024?(Required)

none

<4

4 or 5

6 to 8

≥9

(Include social events, but not full-day seminars and workshops.)

2. What was the average attendance at the meetings, compared to your total membership?(Required)

<25%

25-39%

40-59%

≥60%

Example: Your chapter had an average attendance of 64 at your meetings last year and 100 total members at the end of the year. 64/100 = 64% (Answer is “≥60%.”)

3. Did your average attendance in 2024 increase comparable to the increase in your total membership?(Required)

no

1-4%

5-14%

≥15%

Example: Your chapter’s average attendance increased by 35% in 2024, and your total membership increased by 20%. 35 – 20 = 15 (Answer is “ ≥15%.”)

4. Did your chapter hold a joint meeting with an allied organization in 2024?(Required)

No

Yes

5. How many times did your chapter conduct (or co-sponsor) a full-day seminar or workshop?(Required)

none

one time

two or more times

6. Did you prepare an annual calendar of events for your chapter in 2024?(Required)

No

Yes

7. Did you post your calendar to the ICRI website or your own chapter website in 2024?(Required)

No

Yes

8. Did your chapter hold a meeting or make a presentation at a local university or trade school in 2024?(Required)

none

one time

two or more times

9. Did your chapter promote nominations for the current 40 Under 40 Awards Program in 2024?(Required)

none

one time

two or more times

10. Did your chapter promote the ICRI CSMT Certification program in 2024?(Required)

none

one time

two or more times

11. Did your chapter promote the ICRI CSRT Education or Certification program in 2024?(Required)

none

one time

two or more times

Section Two - Other Programs and Activities

This section will explore the types of programs and activities that help to strengthen your chapter and greatly contribute to the overall success it will achieve.

Part I: Networking and ICRI International/Inter-Chapter Partnering

Total possible points this section: 41

Evaluation Questions

1. How many times did your chapter board members attend ICRI conventions in 2023 or 2024?(Required)

none

1 or 2

3 or 4

5 or more

Example: Your chapter had two board members attend the Spring Convention and three attend the Fall Convention. Figure the total of five, regardless of who attended.

2. Did your chapter provide a minimum of $500 for a chapter member to attend any ICRI Convention?(Required)

No

Yes

3. How many times did your board members attend the Inter-Chapter Luncheon and Forum?(Required)

none

1 or 2

3 or 4

5 or more

Note: Use same criteria as with question 1.

4. How many Chapters Committee meetings did one or more of your officers participate in?(Required)

none

one meeting

both meetings

5. Bonus: What percentage of your overall membership attended ICRI conventions in 2023 or 2024?(Required)

none

1 to 4%

5 to 14%

≥15%

Example: Your chapter had four members attend the Spring Convention and eleven attend the Fall Convention. Figure the total of fifteen, with a total membership of 100 at the end of the year for 15%.

6. Did a NEW delegate attend either ICRI Convention in 2023 or 2024?(Required)

none

one meeting

two meetings

all three meetings

A NEW delegate is someone who may have attended an ICRI convention in the past two years, but attended one convention as the delegate.

One Meeting NEW Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

Two Meeting NEW Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

Three Meeting NEW Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

7. Did your chapter send a FIRST TIME DELEGATE to any ICRI Convention in 2023 or 2024?(Required)

none

one meeting

two meetings

all three meetings

A FIRST TIME DELEGATE is a board member or potential board member attending their FIRST National Convention and designated as the Chapter Delegate.

One Meeting FIRST TIME Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

Two Meeting FIRST TIME Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

Three Meeting FIRST TIME Delegate(Required)

Type the Delegates First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023 Delegate)

8. Did your Chapter have anyone return to any ICRI Convention in 2023 or 2024 that attended previously as your chapter delegate?(Required)

none

1 or 2

3 or 4

5 or more

This attendee was a delegate once in the past two years, and then registered as a regular attendee.

Please provide a list of those that qualify under this question in the field below.(Required)

List one attendee per line, First and Last Name and the Meeting they attended in parentheses. Example: Jim Smith (Fall 2023)

Part II: Communications

Total possible points this section: 19

Evaluation Questions

1. Did your chapter issue a newsletter in 2024?(Required)

No

Yes

2. How many articles did your chapter have printed in the Chapter News section of the Concrete Repair Bulletin in 2024?(Required)

none

1 to 2

3 to 4

5 or more

3. Did your chapter update its chapter web page on the ICRI website?(Required)

No

Yes

4. Is the ICRI chapter relations director included on your mailing list?(Required)

No

Yes

5. Are any leaders from any other ICRI chapters included on your mailing/distribution list?(Required)

No

Presidents only

Other leaders from regionally adjacent chapters

Part II: Leadership

Please complete Attachment C – Board of Directors List.

Total possible points this section: 30

Evaluation Questions

1. How many board of directors meetings did your chapter conduct in 2024?(Required)

<4

four or five

≥6

2. What was your average attendance, compared to your total number of board members?(Required)

<50%

50-64%

65-79%

≥80%

3. Did your chapter forward its new slate of officers to the ICRI chapter relations coordinator no more than 30 days after your elections?(Required)

No

Yes

4. Has any one person held the same office (except treasurer) for more than three years?(Required)

no

1 person

2 or more persons

5. Has your treasurer been in office for more than four years?(Required)

no

5 years

6 or more years

6. Did your chapter elect at least one new officer in 2024?(Required)

No

Yes

7. Did your chapter elect at least two new board members?(Required)

No

Yes

8. Does your chapter’s board include a chair for both membership and meetings/programs committees?(Required)

No

Yes

Part IV: Goal Setting

Total possible points this section: 9

Evaluation Questions

1. Did your chapter set written goals for 2024?(Required)

No

Yes

Written goals must be attached below in order to receive points.(Required)

Accepted file types: pdf, doc, docx, jpg, png, Max. file size: 50 MB.

2. How many times did your chapter conduct a formal review of your progress?(Required)

None

1

2 or 3

4 or more

Written progress of goals must be attached below in order to receive points.(Required)

Accepted file types: pdf, doc, docx, jpg, png, Max. file size: 50 MB.

Part IV: Local Awards Programs

Total possible points this section: 9

1. Did your chapter conduct a local repair project awards program in 2024?(Required)

No

Yes

Please submit a copy of your awards program announcement.(Required)

Accepted file types: pdf, doc, docx, jpg, png, Max. file size: 50 MB.

2. Did your chapter present one or more personal awards in 2024?(Required)

No

Yes

3. Did your chapter award any formal scholarships in 2024?(Required)

No

Yes

Judging Criteria/Self Assessment

There are a total of 212 points possible. Chapters must score a minimum of 30 points on Section One, including a positive response for each question in Part I, Compliance, in order to qualify for an award.

Chapter awards distribution is as follows:

Chapter of the Year: Highest point total of all chapters.
Outstanding Chapter: 100 points or greater.
Excellent Chapter: 76 – 100 points.

NOTE: Scoring for each Section will be automatically calculated below.

Section One - Basic Requirements

Part I: Compliance

Total possible points: 11

Section I Part I Question 1 Score

Section I Part I Question 2 Score

Section I Part I Question 3 Score

Section I Part I Question 4 Score

Section I Part I Total Score

Part II: Membership

Total possible points: 26

Section I Part II Question 1 Score

Section I Part II Question 2 Score

Section I Part II Question 3 Score

Section I Part II Question 4 Score

Section I Part II Question 5 Score

Section I Part II Total Score

Part III: Finances

Total possible points: 18

Section I Part III Question 1 Score

Section I Part III Question 2 Score

Section I Part III Question 3 Score

Section I Part III Question 4 Score

Section I Part III Total Score

Part IV: Meetings and Programs

Total possible points: 49

Section I Part IV Question 1 Score

Section I Part IV Question 2 Score

Section I Part IV Question 3 Score

Section I Part IV Question 4 Score

Section I Part IV Question 5 Score

Section I Part IV Question 6 Score

Section I Part IV Question 7 Score

Section I Part IV Question 8 Score

Section I Part IV Question 9 Score

Section I Part IV Question 10 Score

Section I Part IV Question 11 Score

Section I Part IV Total Score

Section Two - Other Programs and Activities

Part I: Networking & ICRI International/Inter-Chapter Partnering

Total possible points: 41

Section II Part I Question 1 Score

Section II Part I Question 2 Score

Section II Part I Question 3 Score

Section II Part I Question 4 Score

Section II Part I Question 5 Score

Section II Part I Question 6 Score

Section II Part I Question 7 Score

Section II Part I Question 8 Score

Section II Part I Total Score

Part II: Communications

Total possible points: 19

Section II Part II Question 1 Score

Section II Part II Question 2 Score

Section II Part II Question 3 Score

Section II Part II Question 4 Score

Section II Part II Question 5 Score

Section II Part II Total Score

Please select Next to see Page 2 of Judging Criteria/Self Assessment.

Judging Criteria/Self Assessment

There are a total of 212 points possible. Chapters must score a minimum of 30 points on Section One, including a positive response for each question in Part I, Compliance, in order to qualify for an award.

Chapter awards distribution is as follows:

Chapter of the Year: Highest point total of all chapters.
Outstanding Chapter: 100 points or greater.
Excellent Chapter: 76 – 100 points.

NOTE: Scoring for each Section will be automatically calculated below.

Part III: Leadership

Total possible points: 30

Section II Part III Question 1 Score

Section II Part III Question 2 Score

Section II Part III Question 3 Score

Section II Part III Question 4 Score

Section II Part III Question 5 Score

Section II Part III Question 6 Score

Section II Part III Question 7 Score

Section II Part III Question 8 Score

Section II Part III Total Score

Part IV: Goal Setting

Total possible points: 9

Section II Part IV Question 1 Score

Section II Part IV Question 2 Score

Section II Part IV Total Score

Part V: Local Awards Programs

Total possible points: 9

Section II Part V Question 1 Score

Section II Part V Question 2 Score

Section II Part V Question 3 Score

Section II Part V Total Score

Total Overall Score

Attachment A – Financial Summary

A. Net cash on hand January 1, 2024(Required)

Please indicate if your fiscal year does not begin on Jan. 1.(Required)

Our fiscal year begins on Jan. 1

Other

Select Other and enter the date your fiscal year begins in text format (ex. July 1)

B. Break down your income for 2024 as follows: If you do not have any income in a field, put 0.

B. 2024 Income - Dues(Required)

B. 2024 Income - Meetings(Required)

B. 2024 Income - Sales(Required)

B. 2024 Income - Fundraisers(Required)

B. 2024 Income - Contributions(Required)

B. 2024 Income - Other(Required)

B. Total Income

C. Break down your expenses for 2024 as follows: If you do not have any expenses in a field, put 0.

C. 2024 Expenses - Operating(Required)

C. 2024 Expenses - Meetings(Required)

C. 2024 Expenses - Social Events(Required)

C. 2024 Expenses - Special Activities(Required)

C. 2024 Expenses - Scholarships/Charities(Required)

C. 2024 Expenses - Other(Required)

C. Total Expenses(Required)

D. Net gain or loss for 2024 [B-C](Required)

This figure is your net income for 2024.

E. Net cash on hand December 31, 2024 [A +/- D](Required)

F. Total reserves (including funds in checking, savings and CDs)(Required)

If you do not have any reserves, put 0.

Attachment B – Meetings & Programs Summary

Meeting Attendance(Required)

A. Number of general membership meetings held in 2024.

B. Average meeting attendance in 2024.

C. Average meeting attendance in 2023.

Include your social events, but do not include full-day seminars/workshops.

Briefly describe all of your meetings and programs below, including social events, dinner meetings and seminars/workshops:(Required)

Date

Type

Attendance

Topic/Speaker

Indicate the type of meeting: board, breakfast, dinner, full-day seminar, social, etc. Click on the plus sign (+) to the right to add additional rows.

Attachment C – Chapter Board of Directors List

The following officers were elected for service in 2024:

Month and Year Officers Were Elected(Required)

Please enter as month year (ex. January 2024)

If you do not have one of the officers listed below, put N/A for the fields.

President Full Name(Required)

President Company(Required)

President Term Expires(Required)

President Elect Full Name(Required)

President Elect Company(Required)

President Elect Term Expires(Required)

Vice President Full Name(Required)

Vice President Company(Required)

Vice President Term Expires(Required)

Secretary Full Name(Required)

Secretary Company(Required)

Secretary Term Expires(Required)

Treasurer Full Name(Required)

Treasurer Company(Required)

Treasurer Term Expires(Required)

Directors(Required)

Name

Company

Committee(s)

Term Expires/ Number of Years in Office

Please make note of your committee chairs, particularly membership and programs. Click on the plus sign (+) to the right to add additional rows.

You have reached the end of the form. Please click the Submit button below to submit your work.

Δ

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